Privacy Policy
Who are we?Newtons Recruitment Ltd. We provide recruitment services to businesses to fill vacancies & candidates (job seekers) to find employment.
What does this Policy cover?
We at Newtons Recruitment Ltd take your personal data seriously. This policy:
·sets out the types of personal data that we collect about you
·explains how & why we collect & use your personal data
·explains how long we keep your personal data for
·explains when, why & with who we will share your personal data;
·sets out the legal basis we have for using your personal data;
·explains the effect of refusing to provide the personal data requested;
·explains the different rights & choices you have when it comes to your personal data;
·explains how we may contact you & how you can contact us.
What personal data do we collect about you?
We collect the information necessary to, provide you with recruitment services.
We may also collect sensitive personal data about you, in the form Full Name, Address, Email Address & Telephone Number. We only collect sensitive personal data from you, & further process this data, where you have given your consent.
Where do we collect personal data about you from?
The following are the different sources we may collect personal data about you from:
·Directly from you. This is information you provide while searching for a new opportunity &/or during the different recruitment stages.
·From an agent/third party acting on your behalf i.e. a job board
·Through publicly available sources. We use the following public sources
Business Website
By Reference or word of mouth
How do we use your personal data?
We use your personal data to contact you with suitable employment opportunities.
How long do we keep your personal data for?
We only retain your information for as long as is necessary for us to use your information as described above or to comply with our legal obligations. However, please be advised that we may retain some of your information after you cease to use our services, for instance if this is necessary to meet our legal obligations, such as retaining the information for tax & accounting purposes.
When determining the relevant retention periods, we will consider factors including:
(a) our contractual obligations & rights in relation to the information involved;
(b) legal obligation(s) under applicable law to retain data for a certain period of time;
(c) statute of limitations under applicable law(s);
(d) (potential) disputes;
(e) if you have made a request to have your information deleted; &
(f) guidelines issued by relevant data protection authorities.
Otherwise, we securely erase your information where we no longer require your information for the purposes collected.
Who do we share your personal data with?
We only share your personal data with clients looking to recruit. You will be fully notified of the vacancy, company name & job role requirements before you consent to your CV being shared. At the point of an offer of employment being accepted you will consent to sharing of your address, contact number & email address.
What legal basis do we have for using your information?
Our processing is necessary for our legitimate interests in that we need the information to find you employment opportunities.
What happens if you do not provide us with the information we request or ask that we stop processing your information?
If you do not provide the personal data necessary or withdraw your consent for the processing of your personal data, we may not be able to be to support your job search.
Do we make automated decisions concerning you?
No, we do not carry out automated profiling.
Do we use Cookies to collect personal data on you?
To provide better service to you on our websites, we use cookies to collect your personal data when you browse.
What are cookies & why do we use them?
Cookies are small text files that are placed on your computer, smartphone or other device when you access the internet. Our website, along with many others, use cookies. Cookies let users navigate around sites & (where appropriate) let us tailor the content to fit the needs of our site’s visitors. Without cookies enabled we can’t guarantee that the website & your experience of it are as we intended it to be. None of the cookies we use collect your personal information & they can’t be used to identify you.
Types of cookies
The length of time a cookie stays on your device depends on its type. We use two types of cookies on our websites.
Session cookies are temporary cookies which only exist during the time you use the website (or more strictly, until you close the browser after using the website). Session cookies help our websites remember what you chose on the previous page, avoiding the need to re-enter information.We use web analytics services from other companies to track how visitors reach our site & the path they take through it. These companies use cookies to help us improve our service to you.
The analytics services we use are:
Google Analytics & Lead Forensics, which uses cookies to help us analyse how our visitors use the site. Find out more about how these cookies are used on the Google privacy site & Lead Forensics Privacy Policy.
How to control & delete cookies
If you want to restrict or block the cookies we set, you can do this through your browser settings. The ‘help’ function within your browser should tell you how.
Alternatively, you could visit www.aboutcookies.org, which contains comprehensive information on cookies on a wide variety of browsers. You’ll also find details on how to delete cookies from your computer. To learn about controlling cookies on the browser of your mobile device please refer to your handset manual.
Making choices about cookies
You can set your browser to restrict or reject cookies. In some instances, depending on your browser settings, cookies may be automatically accepted (for example, when you’ve added an email address to your address book or safe senders list). Please check your browser or device instructions for more information on this.
Do we transfer your data outside the EEA?
No, we do not transfer personal data out of the EEA.
What rights do you have in relation to the data we hold on you?
By law, you have a number of rights when it comes to your personal data. Further information & advice about your rights can be obtained from the data protection regulator in your country.
Rights - What does this mean?
1. The right to be informed - You have the right to be provided with clear, transparent & easily understandable information about how we use your information & your rights. Therefore, we’re providing you with the information in this Policy.
2. The right of access - You have the right to obtain access to your information (if we’re processing it), & certain other information (similar to that provided in this Privacy Policy). This is so you’re aware & can check that we’re using your information in accordance with data protection law.
3. The right to rectification - You are entitled to have your information corrected if it’s inaccurate or incomplete.
4. The right to erasure - This is also known as ‘the right to be forgotten’ &, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
5. The right to restrict processing - You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
6. The right to data portability - You have rights to obtain & reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems & theirs safely & securely, without affecting its usability.
7. The right to object to processing - You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).
8. The right to lodge a complaint - You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.
9. The right to withdraw consent - If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.
We usually act on requests & provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
· baseless or excessive/repeated requests, or
· further copies of the same information.
Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you & let you know.
Exemptions
In line with GDPR regulations we are bound by specific exemptions to the right to be informed and right to access. This can include confidential references for the purposes of prospective or actual education, training or employment of an individual, placement of an individual as a volunteer, appointment of individual to office or provision of an individual for any service.
How will we contact you?
We may contact you by phone, email or social media. If you prefer a particular contact means over another please just let us know.
How can you contact us?
If you are unhappy with how we’ve handled your information or have further questions on the processing of your personal data, contact us at info@newtonsjobs.co.uk