Privacy Policy
Overview
This privacy policy sets out how Newtons Recruitment Ltd (“Newtons”, “we”, “us”, “our”), a recruitment agency registered in the United Kingdom, uses and protects any information that you give us through this site.You are not required to provide any personal information to use or view the public pages of our website. However, where you provide your personal information – such as to apply for a job, contact us generally, reach out to a named individual or register with us – this Privacy Policy will govern how we collect, use and process your provided information.
When you provide personal information, you will be asked to confirm that you have read and understood this Privacy Policy.
Our services are intended for individuals aged 18 and over. We do not knowingly collect personal data from children.
We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy policy.
Outline & Key Details
This policy covers several key areas in the gathering and management of data collected by Newtons, including:· The design and reviewing of this policy.
· Data collection.
· Data usage.
· Data storage.
· Data retention.
· Data security.
· Cookies.
· Candidate CVs.
· Personal information.
· Contact information (Newtons).
· Data breaches.
· Secure disposal.
· Equal opportunities.
The key contact and Data Protection Lead for Newtons is James Campbell.
Request and queries may be sent directly to the Data Protection Lead through the email info@newtonjobs.co.uk or in writing to Newtons Recruitment, 200 Pentonville Road, London, N1 9JP.
Changes to our Privacy Policy
We may change this policy from time to time by updating this document/webpage. If we change our privacy policy, we will advise you of changes or updates through means of a notice on our website or email. Where changes materially affect how we process your personal data, we will take appropriate steps to inform you.If online, you should check this webpage from time to time to ensure that you are happy with any changes.
Relevant Legislation
Newtons Recruitment Ltd and its website are designed to comply with the following national and international legislation concerning user privacy and data protection:· UK General Data Protection Regulation (UK GDPR)
· Data Protection Act 2018
· Privacy and Electronic Communications Regulations (PECR)
Newtons’ compliance with the above legislation (all of which are stringent in nature) means that this site is likely to be compliant with the data protection and user privacy legislation set out by many other countries and territories as well.
If you are unsure about whether this site is compliant with your own country of residences’ specific data protection and user privacy legislation, you should contact our data protection team (details of which can be found in section on your rights and key contact) for clarification.
Data Collection, Use, Storage and Retention
CandidatesWe collect the following information where we have a lawful basis under UK GDPR:
· Identity information such as name and job title.
· Contact information such as email address and telephone number.
· Demographic information such as location and postcode.
· Professional data such as CV, employment history, qualifications and salary expectations.
· Preferences relating to job opportunities
We require this information to understand your needs, to provide you with a better service and for the following reasons:
· Finding you relevant job opportunities.
· Forwarding your CV (after gaining your consent) to clients whom we both feel may be interested in your experience
· To inform you of job opportunities we believe will be of interest to you.
· Internal record keeping.
From time to time, we may contact you in connection with recruitment opportunities or our services where this is within our legitimate interests. You may object to such contact at any time. We may also release information relating to you to regulatory or law enforcement authorities.
We do not intentionally collect or process special category personal data (such as information about health, race, or sexual orientation). Where such information is voluntarily included in information you provide to us (for example within a CV or email), it will not be used for decision-making purposes and will be handled in accordance with UK GDPR.
You can submit your CV to us via the website or by direct email. Your CV and the personal data you provide will be stored in our Customer Relationship Management (CRM) database. Only authorised personnel who work for Newtons Recruitment will have access to this CRM database.
Clients
We collect the following information where we have a lawful basis under UK GDPR:
· Identity information such as name and job title.
· Contact information such as email address and telephone number.
· Information about the company you work for (address, telephone number, customer base, etc.).
· Communication and service history.
· Other information relevant to providing you and your company with our recruitment services.
We require this information to understand your needs, to provide you with a better service and in particular for the following reasons:
· Finding you relevant candidates.
· To inform you of candidates we believe will be of interest to you and when they become available.
· Internal record keeping.
We may contact you in connection with our recruitment services, contractual relationship, or legitimate business communications. You may object to such communications at any time. We may also release information relating to you to regulatory or law enforcement authorities. We will store this information in our CRM database, as highlighted in the candidates above.
International Transfers
Where personal data is transferred outside the UK, we ensure appropriate safeguards are in place, including the UK International Data Transfer Agreement (IDTA), UK-approved adequacy regulations and standard contractual clauses.
Data Retention
We only retain your information for as long as is necessary for us to use your information as described above or to comply with our legal, regulatory or contractual obligations.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Retention may be extended where legally required.
If you want us to delete your data at any point, you may request for us to do so, and your data will be permanently deleted from our database. The removal of all personal data (including email contact details) will result in Newtons Recruitment no longer being able to carry out work on your behalf.
Chameleon-i
We utilise Chameleon-i as a data processor and for storage of our database. The agreement with Chameleon-i allows them to process our data within GDPR requirements and to facilitate our database.
The hosting provider for these Live Products and Services is qualified with:
· ISO 9001 Quality Management Systems.
· ISO 27001 Information Security.
· ISO 27017 Cloud Security.
· ISO 27018 Cloud Privacy.
· SOC 1, SOC 2, SOC 3.
· PCI Level 1.
· The Crown Commercial Services (CCS).
Curriculum Vitae (CV)
We provide you with the option of submitting your CV via our website or by sending your CV via email to one of our consultants. You can do this to apply for a certain advertised job or to be considered by our recruitment consultants for positions as they come up. Your CV will be stored in our database and will be accessible by our recruitment consultants. You can update your CV at any time, simply by following the same procedure to submit a new CV.Securing your Data
We are committed to ensuring that your information is secure. To prevent the loss, misuse, alteration or unauthorised access of your personal information, we have put in place suitable technical and organisational precautions to safeguard and secure the information we collect. All the personal information you provide is stored on secure servers and our servers undergo regular Malware scanning. Our website is SSL certified. This means that when you upload your CV via our website, the personal data you provide is encrypted and can only be accessed by a limited number of Newtons Recruitment employees who have special rights to access such information.Cookies
We use a number of different cookies on our site in accordance with PECR. If you do not know what cookies are, or how to control or delete them, then we recommend you visit www.aboutcookies.org for detailed guidance.The list below describes the cookies we use on this site and what we use them for. All cookies we use on the site are essential.
How to Disable Cookies/Opt Out
All modern browsers allow you to change your cookie settings. These settings will typically be found in the ‘options’ or ‘preferences’ menu of your browser. In order to understand these settings, the following links may be helpful, otherwise you should use the ‘Help’ option in your browser for more details.
You may refuse to accept cookies by activating the setting on your browser which allows you to reject the storing of cookies. However, if you select this setting, you may be unable to access certain parts of the Website or use certain functionality. You can find valuable information on how to delete and reject cookies at the following link: https://www.attacat.co.uk/resources/cookies
First Party Cookies
These are cookies that are set by this website directly. The only first-party cookies we use are essential.
Third Party Cookies
These are cookies set on your machine by external websites whose services are used on this site. The only third-party cookies we use are for Google Captcha and are essential.
Session Cookies
We use a session cookie to remember your log-in details for you. These we deem strictly necessary to the working of the website. If these are disabled then various functionality on the site will be broken, including the ability to log-in.
Links to other Websites
Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling and Retaining your Personal Information
We will continue to hold your data with the view to providing future services to you.We will not sell your personal data. We may share personal data where this is necessary for recruitment services, contractual performance, compliance with legal obligations, or where you have provided consent.
Rights & Key Contact
You have the right to ask for a copy of the personal information held about you by Newtons Recruitment, and the right to ask to correct any inaccuracies in that information, as well as the right to deletion. Where we rely on consent as our lawful basis, you have the right to withdraw that consent at any time. Where we rely on other lawful bases, you have the right to object or request restriction as appropriate.
To send a request in relation to any of these rights or lodge a complaint about the way in which we are handling your data, please submit a written request via info@newtonsjobs.co.uk for the attention of James Campbell or write to: Newtons Recruitment, 200 Pentonville Road, London, N1 9JP
Further details about these rights are outlined below.
Your RightsYou have the right to:
· Access your personal data
· Rectify inaccurate data
· Erase your data
· Restrict processing
· Object to processing
· Data portability
· Withdraw consent at any time
Requests can be made to info@newtonsjobs.co.uk. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.
Right to a Subject Access Request
You have the right to get a copy of the information which we hold about you, under the UK GDPR. This is known as a subject access request (SAR). If you would like a copy of the information we hold on you, please email info@newtonsjobs.co.uk If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above email address. We will promptly correct any information found to be incorrect.
Right to Complain
If you feel that there is a problem with the way we are handling your data, and you cannot resolve this issue with us directly, then you have a right to contact and complain to the Information Commissioner’s Office (ICO) at ico.org.uk.
Security
We implement appropriate technical and organisational measures to protect personal data, including:· Secure servers
· Access controls
· Encryption
· Regular security reviews
Data Breaches
We will assess all personal data breaches and notify the ICO and affected individuals where required under UK GDPR within 72 hours of the breach.Secure Disposal
We utilise electronic equipment that may be considered electronic storage media (ESM). Therefore, before any equipment is removed, repurposed or replaced, the secure disposal of data must take place.The process for secure disposal for ESM begins with sanitisation. Sanitisation will remove any of the sensitive data that may be located on our device. We will sanitise any devices that require removal, repurpose or replacement through removal of means of accessing the data, secure overwriting or destruction using technologies such as McAfee’s secure shred. We will operate on a case-by-case basis regarding secure disposal of equipment due to differences between different types of ESM.
Regarding third-party contractors, we will ensure that any contracts with third parties handling data disposal act in compliance with the Data Protection Act of 2018, prioritising security and confidentiality.